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It would be very helpful to have an Advancement Percentage instead of just the raw number of advancement on the District Advancement report.
If a pack has 10 advancements in a year is that good or bad? It is great if they only have 7 boys (143%) but horrible if they have 80 (12.5%).
I have been figuring out the unit percentages by hand. I would be helpful to have mybsa or scoutnet do the calculation for us.
Number 4 on the 2010 Centennial Quality Unit Award says: "We will have _____ percent of our youth earn advancement awards."
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When trying to input a new Unit Leader, CC, or CR, ScoutNET will not allow it if the unit already has someone registered in that position. This forces me to have to go in and manually change the position of the current Unit Leader, CC or CR before I can enter the new one.
If I am trying to input a new leader for that position, it should be obvious that the current leader in that position isn't holding that position any longer. Let's enable ScoutNET to make that change automatically, altering a current Unit Leader's, CC's or CR's registration status to another, non-conflicting leadership position (such as Committee Member).
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our council gets several requests a week (up to several a day at times) for a "complete list of all training in our unit." and currently this is only able to be accomplished by going in to each adult in the unit individually.
We don't want we NEED a report that acts like the Unit Advancement Detail report that will list the adult and then all trainings and awards given.
When we ask region or national reps or the help desk we are told to use the training completed / not completed report which has known flaws and isn't being fixed. also it only lists the basic level training and nothing advanced.
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Wouldn't it be nice if the list of print jobs had the same comment you put in when you submitted the job from print selections. Print selections lets you put in comments put then if you run say the same list for every district and you put the comments in and they all show up to print at the same time you don't know which one is which.
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Many of the BSA Print Applications print blank paper at the end of a report. Eliminate the extra paper as most often it is discarded. We should be greener and save money.
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Please consider adding a Training records report including all Training Types by Unit for all registered adults. This is a common request and pulling the information person by person is not an effiecient use of time.
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I understand that we have trained and untrained reports that show only position specific training for whichever position the leader is primaried in . It would be nice to be able to run a training report much like the Unit Advancement Detail Report. Something that would show each leader and then list all of the training they have taken, including the supplimentals. Person profiles are nice, but not when you have 20 plus adults in a given unit.
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We need at least 2 more lines under the required training. i.e. hazardous weather, youth protection, safe swim.
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Council finding it increasingly difficult to get adult volunteers to give SS info for the background check on a paper application. Why not approach it like other youth entities do it: contract with a third party. Then, the adult goes online to the third party website and fill out the personally identifiable information with them.
This advantage of this process is that it takes us (BSA) out of the middle on collecting, entering and submitting this information, thus allowing the volunteers to feel more secure about providing this information. In addition, it is less data that our registrars have to enter in, thus making us more efficient. Does the BSA even need the info? And does the organization really need to store it? We decrease our liability by not having it, parents feel safer, and it all will happen faster.
Minnesota Youth Soccer is currently using: http://www.mnyouthsoccer.org/programs/backgroundcheck.cfm.
Someone applies with their local soccer club to coach a team by simply checking the box on a child’s online application. The person is then contacted by the club (via e-mail) to complete a background check and it directs the person to the third-party website. On that website, the parent enters in all of their information (same basic information that we need) directly to the CBC provider. The background check is conducted and any results are then sent to the club. The club determine if a person can be a coach and then let’s that person know if they are approved.
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Adding the status (R,M,N,T) to the non-unit registrant renewal roster would save hours of time and buckets of frustration when districts are submitting their District Renewal and when registering the Council Board, Members-at-Large, etc.
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When a leader transfers his primary registration to another unit his Scouting subscription ends because he no longer has a fully paid registration. Why deprive our hard working volunteers of this valuable resource because they have a transfer registration?
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On-line tour permits have been a welcome addition, but why are leaders able to submit their tour permits without having Youth Protection and Hazardous Weather training?
We get a lot of tour permits without this information and we are left to follow-up and resolve these issues immediately, because after all tour permits generally aren't submitted in a timely manner.
Can we change the on-line tour permit program to not allow tour permits with missing information be submitted?
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Often I have to print just one label or envelope for a cubmaster or scoutmaster. But, in order to do so I have to open the person's record, write down the address, open up Word, type the address, and print the label/envelope.
Could there be a button added to the individual's profile page for "Print Label" ? This could feed directly to the print repository or to the printer.
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It would be very helpful if the adult emails would print on the unit rosters with the address and phone numbers. Currently you have to look the individual up in the system to get the email adress.
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Our unit structure and leadership requirements create artificial barriers to providing the most effective Scouting programs in many settings, particularly in rural communities and at small churches or organizations with small to mid-sized units. Let’s build on one of our greatest strengths: the chartered organization concept.
Recommendation: Issue organizations one charter for all of their Scouting units and each organization has one Scouting Committee that oversees and supports all units they have.
1) A chartering organization has one “Scouting Committee” regardless of the number of units it operates. The single Scouting Committee is authorized to operate Cubs, Scouts, Varsity and Venturing units (just like a pack can and should operate Tigers, Bears, Wolves, and Webelos). If they have large, complex units, they can have sub-committees for the pack, troop and crew.
2) The chartering organization completes one charter per year that includes all youth in all of their units: Cubs through Venturing.
3) When the chartering organization completes the annual charter renewal, they indicate which programs they will offer (Cubs, Scouts, Varsity, Venturing), must meet the direct-contact leadership requirements for each, and must pay $20 per unit they charter. The fees do not change.
4) A boy joins Cub Scouts as a Tiger and can continue seamlessly through the various Scouting programs at his chartering organization until he leaves. He completes an application only one time during his entire Scouting career, unless he moves to a unit at a different chartering organization, in which case he transfers.
5) The various programs meet separately as they do now with separate direct-contact leaders. The program does not change.
6) Reduce the major barriers between our programs so that it is easy to transition from one program without dealing with paperwork and process. Make it natural and easy for a youth to progress from Cubs to Scouts to Venturing (and Varsity for LDS units).
Our unit structure is overwhelming in rural communities and at small churches or organizations, particularly if they want to offer multiple units (a pack, troop, and crew, for example). Our system requires us to recruit a committee and leadership for every unit. Every unit needs a CC, MC’s, COR, unit leader, asst. unit leader, etc. In many settings (rural, small town, central cities, LDS wards, etc.) it is difficult to recruit the necessary persons for single units, let alone multiple units. Many end up serving in name only.
You can have the same person registered as CC of 2 or more units, but this gets complex requiring multiple applications, approvals, multiple mailings, etc.
Are these systems necessary for a quality Scouting program? In many settings they add nothing to the integrity or quality of the program and, in fact, keep us from expanding the program. We are constantly attempting to work around our own system by having leaders carry multiple registrations, etc.
For example, why should a small LDS ward with 10 Cub Scouts, 8 Boy Scouts 6 Varsity Scouts and 6 Venturers be required to have 4 CC’s, 4 advancement chairs, 4 treasurers, etc., etc. Why not have one committee for their entire Scouting program? Then a volunteer can fill out one application and be the advancement chair for their entire Scouting program within their organization? You CAN work around our system to do this, but our system does not easily support the volunteer, the commissioner or district executive in doing this.
Why do we put our charter partner and their volunteers (and our commissioner and district executive) through the torture of completing 4 separate charter renewal processes? It should be one charter and one committee for all of a chartering organization’s units.
One Charter to Rule Them All!
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The addition of the mass email feature through MyBSA is a bold step forward and long overdue. As more and more communications move to the internet we need to keep up.
For years councils have direct mailed various marketing pieces to our youth members; camp brochures, popcorn, Scout-O-Rama info, program events etc. This allowed us to get around the various unit level gatekeepers and gave us a chance to communicate directly with our end user.
Since many youth have their own email addresses we need to take advantage of this opportunity. Please consider adding a place on the youth applications for youth email addresses. (It exists on the Exploring application.)
The availability of youth email addresses would allow almost unlimited marketing ability in recruitment, program, and retention. (I'm sure that National Supply could do very well in doing some direct marketing of equipment, and various other items.) It would also save councils a significant amount of money in postage.)
In the age of blogs, texting, and twittering, we need quicker and easier ways to communicate with our clients.
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Can the "hold" feature also include the phone number? When several people are added w/the same address the hold is great but the phone number still has to be added each time.
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Couldn't a persons OA membership show as a tab on the person profile? If their OA membership were handled as unit and district membership is, it would be a fast way to verify membership in Scouting and also keep mailing info, etc up to date.
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Allow Council and National Staff, along with Unit Commissioners and other District-level volunteers the opportunity to view the Tour Permit Application tab on "myScouting.org" Currently, only unit leaders have this view which poses problems for staff and district leadership to coach, educate, and assist in completion of the new process. The Scoutnet training and info area on tour permits (for Council staff) goes only so far for the front-line folks trying to assist unit leaders.
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Ok, this subject may be the proverbial dead horse, but it is still an issue for many local councils. The Adult Leader Application.
Recharters this year were an extra challenge for many councils due to the Disclosure/Authorization Form. In addition to the usual challenges the applications that were submitted without the form delayed numerous charters and caused councils untold extra expenses (additional support staff time, phone calls, faxes, postage, staff mileage and time, etc)
In addition the legaleeze is intimidating to some of our volunteers. A page full of mumble jumbo to be read while they are sitting at School Night for Scouting does not leave a warm, fuzzy feeling with our newest volunteers.
Most people skim the legaleeze. However when the see the phrase "Fair Credit Reporting Act" their radar goes up. Even though it says that it will not include a credit report or motor vehicle record check the average new leader does not read that far and wonder why the BSA wants that information.
While no one doubts the need for screening our leaders and protecting our youth, there has to be a better, simpler way to go about it. If we are not careful we will become nothing but paper pushers and line checkers. New units, new volunteers and new dollars are not found under or behind piles of paper. They are out in the field. That is where we need to be.
We used to teach and preach "Keep it simple." We've seemed to have lost our way on this issue.
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There needs to be a more efficient way of updating Commissioner assignments for Unit Visit Tracking. It should be done through the person profile instead of the unit maintenance. Pulling up each unit is very time consuming. Updating information through person profile would be much more efficient.
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The training award knots mostly have those Progress Record sheets that are designed to be cut out and folded into little credit-card sized checklists. Can we simply redesign those to be a normal award application?
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I print the duplicate member listing every year that we have had Scout Net. I run person merge every year also for the duplicate members. In the begining this was a summer project. It has turned into a project for immediatly after recharter and has worked out well. It would be helpfull when the person selection screen is up to have a checkbox displayed that would indicate if that person is registered. Sometimes the address varies slightly and it would be helpful to know which is the correct address.
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It should now reflect Explorers physically showing, then total membership, then LFL below the line, as we are now being judged.
What is taking so long?
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There are many Scout Shops that service parents and volunteers far from a Council office. It seems to me that these shops should be able to order Youth and Adult Applications to hand out. I'm told that currently Scout Shops are unable to order these Membership Applications.
This would increase the service to both volunteers and parents.
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